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1.
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Please note, no nailing/pinning is allowed on the walls of the Hall/premises allotted
to you. Any damaged caused to the property will be adjusted while refunding the
security deposit.
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2.
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Stage should be constructed in such a way that it stands independent from walls,
RCC columns, ceilings etc.
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3.
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Fixing of stickers/flex on any of the wall/s, glass door/s, frame/s is strictly
prohibited.
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4.
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The layout, design and construction should ensure that no damage is caused to the
property i.e. no tempering and damage to the floors, ceiling, walls, RCC columns,
glass etc.
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5.
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Enough space for walk-way should be left for the movement of visitors, as may be
advised by the authorities of Local Fire Service Deptt.
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6.
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Cutting of trees is strictly prohibited.
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7.
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Smoking and/or consumption of alcohol is strictly prohibited in the premises of
Mahatma Mandir Convention and Exhibition Centre.
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8.
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The Event/Exhibition Organisers and their agencies/sub-agencies will have to follow
the rules of the Local Government
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9.
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Charges towards the consumption of electricity would be payable at actual. Therefore,
please take the reading of the electricity metre while taking over possession. Also
please take the closing reading of the electricity metre while handing over the
possession. Failing which, the decision of iNDEXTb/M M authorities will be final
and binding to the Event/Exhibition Contractor/s.
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10.
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The deposit received towards Electricity Charges would be adjusted while raising
the final invoice. Therefore, please ensure to take the reading of electricity metre
at the time of taking over and handing over the possession, and sign the necessary
papers in this regard.
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11.
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Please inform the name and contact details of the person authorized to take over
the possession and metre reading etc. work.
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12.
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The charges mentioned in the proforma invoice are the estimates only. Area and facilities
actually utilized would be charged in the final invoice.
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13.
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No eatables are allowed inside the Convention Centre or any other hall/s and/or
rooms thereof.
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14.
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Cooking/Serving of non-vegetarian food item/s is strictly prohibited in any of the
area of Mahatma Mandir
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15.
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Tea/Coffee/Cookies are permissible in reception area lobby only, subject to prior
approval.
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16.
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Carpet/Cloth covering is not permissible to be laid on available modular stage
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17.
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The arrangements for Octonorm systems, chairs, tables, dias, sound-system, film
projection, potable water, and all the furniture item/s etc. will be made by the
Organisers at their own cost.
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18.
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Necessary arrangements for enough no. of fire extinguishers (of all types), fire
guards, and other fire safety equipments, emergency lights etc., will have to be
made by the Organiser/s at their own cost. The fire extinguishers should be directly
visible and easily accessible
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19.
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Any person/materials/exhibits brought in by the organiser and the exhibitors shall
be insured by the Organiser/Exhibitors. The Organiser will have to take fire safety
precautions, security and comprehensive insurance against all risks, including but
not limited to any natural calamity /water leakage etc. during the period of the
exhibition/event.
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20.
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The Organisers will have to arrange for the security services at their own cost.
The security Agency appointed by the Organisers should have obtained a Police Verification
Certificate from the local Police. A copy of the certificate so obtained will have
to be deposited with iNDEXTb for records before the actual deployment at Site.
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21.
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The Organisers will have to obtain clearance/s and/or permission/s, in advance,
from concerned Government Authorities before directly or indirectly exhibiting/permitting
to exhibit/use any dangerous substance/s, chemical/s, drug/s, explosive materials,
weapons, animals, insects, virus etc., which can cause direct or indirect harm to
human beings or plants or animals or buildings. A copy of the certificate/permission
so obtained will have to be deposited with iNDEXTb for records before the same are
brought at Site.
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22.
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Provision of First-Aid and medical facilities including Ambulance service should
be made and arrangements will haves to be made by the Organisers at their own cost.
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23.
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Utmost Cleanliness will have to be maintained in the premises allotted. No garbage/dirt
would be left out while handing over possession. In case of any garbage left out,
the same would be removed for which charges incurred, at actual, for the same will
have to be payable by the Organisers.
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24.
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The Officers of Mahatma Mandir Cell and the staff deployed by them will have the
right to enter and visit the premises allotted to any event/exhibition organiser/s,
tor inspection during the currency of event/s and/or exhibition/s.
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25.
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Any irregularity/ies found during such visit will be reported to the event/exhibition
organiser/s, who in turn, will ensure that such irregularity/ies are removed immediately
and the same are not repeated during the entire course of the event/s and/or exhibition/s.
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26.
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The Organisers will have to comply with the guidelines stipulated by the Superintendent
of Police, Gandhinagar, vide their letter dated 21.10.2011. A copy of the said letter
is annexed to the Guidelines for information of the Organisers and necessary compliance
thereof.
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27.
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The amount mentioned in the Proforma Invoice will have to be deposited within seven
days, failing which the booking will be cancelled without any notice, and the area
allotted may be allotted to any other party without issuance of any notice (written/oral).
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28.
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In the event of cancellation/postponement of the programme (event) from your side,
the amount received will not be refunded.
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29.
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All payments to be made by Demand Draft drawn in favour of: "MAHATMA MANDIR –
iNDEXTb A/C." Payable at Gandhinagar
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